Restrict file downloads

Overview

CGC allows you to set a download restriction for all files in your project. As a result, project members will not be allowed to download any of the files.
The restriction is set during the procedure of creating a project and cannot be reverted. Once set, the restriction will be applied to all files that are added to the project.
You can decide to apply the same restriction to files that are generated by analyses i.e. task output files or allow your project members to copy files to other projects.
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Data Studio

Download restrictions disable file download and preview within the project space, but project members will still be able to download and preview files in Data Studio analyses within the project. To enforce download restrictions to both project and Data Studio space, make sure to block network access in addition to restricting download.

A. Restrict file downloads while creating a project:

1. Click Projects in the top navigation bar and select Create a project.

2. Follow the rest of the steps for creating a project.

3. Click the Advanced settings tab.

4. Under "Download Restriction Settings", move the toggle to Yes.

5. Set the additional options:

   1. Copying files... - select this option in case you want to allow project members to copy files from this project to any other project; downloading of these files will still not be allowed in the destination project.
   2. Apply download restriction... - select this option if you want to apply this restriction to files that are generated by analyses i.e. as output files of the task.

6. Click Create to create the project.

B. Enable download restriction after creating a project

1. Click Projects in the top navigation bar and select View all projects.

2. Select any project in which you want to enable restrictions.

3. Now select Project Settings in the top navigation bar.

4. Under "Project Restriction Download Settings", move the toggle to Yes.

5. Set the additional options:

6. Copying files... - select this option in case you want to allow project members to copy files from this project to any other project; downloading of these files will still not be allowed in the destination project.

7. Apply download restriction... - select this option if you want to apply this restriction to files that are generated by analyses i.e. as output files of the task.

8. Click Set download restriction to create the project.

Restriction policy for copied files in download-restricted projects

A quick overview of how the Download Restriction feature behaves when content is copied between projects. The table below outlines different combinations of restriction settings and their impact on Copy and Download permissions:

Key Takeaways:

• Download Restriction is always enforced if either the source or destination project has it enabled.
• Copy behaviour depends on the destination project's settings:
o If the destination allows copying, the restriction is not applied.
o If the destination disallows copying, the restriction is enforced.
• Even when copy is allowed, download may still be restricted based on the source or destination settings.

This behaviour ensures that sensitive data remains protected during project-to-project transfers, aligning with our compliance and security standards.

Remove Download restrictions for approved files in a project

Download restrictions for a specific set of approved files within a project can now be removed, even if the project itself has download restrictions enabled. This helps you to share specific files, such as analytical outputs and publication‑ready results with other users and collaborators easily.

To remove the restriction on selected files within a project, please contact the Velsera support team ([email protected]). Please provide the below details in your request -

• Restricted project name and ID

• Folder name (within the project provided) that contains the list of files to be released from Download Restriction. The owner of the new project with released files will be the restricted Project owner.